Vacancy
HR Financial Payroll Co-Ordinator
- Full-Time
- Head Office - Windhoek
- Job Grade: Patterson C lower Band
PURPOSE
Pupkewitz Megatech is on the lookout for a detail-driven and proactive HR Financial Payroll Co-ordinator who thrives in a dynamic environment. This is a critical role that ensures accurate payroll processing, effective management of employee benefits, cost tracking, and financial compliance within the HR function. You will work closely with both the HR and Finance teams to support seamless people operations, manage statutory submissions, and maintain financial control over key HR processes. If you’re passionate about numbers, systems, and making an impact behind the scenes, this is your opportunity to join a collaborative team that values precision, integrity, and service excellence.
REQUIREMENTS
- Degree in Human Resources Management, Accounting or a related field.
- A minimum of 3 years’ experience in payroll processing and HR financial administration.
- Solid understanding of Namibian labour legislation, PAYE, SSC, and employee benefit structures.
- Proficiency in payroll systems (e.g., Accsys Peopleware or similar) and Microsoft Excel.
- Experience with HRIS systems and data reporting tools.
- Strong numerical accuracy, attention to detail, and data confidentiality.
- Code B Driver’s license.
- Multilingual would serve as an added advantage.
- Excellent computer literacy capabilities.
- Proficiency in Microsoft Suite.
KEY RESULT AREAS
- Ensure monthly payroll is processed accurately and on time for all employee categories (permanent, contract, and temporary).
- Support the HR team with accurate capturing and processing of employee changes, ensuring all updates are promptly reflected in the payroll system.
- Maintain full compliance with tax regulations, statutory deductions (e.g., PAYE, SSC), and company payroll policies.
- Validate and reconcile time records with departmental inputs and ensure timely submission to payroll.
- Monitor losses/damages and enforce proper deduction procedures via payroll.
- Ensure correct processing of medical aid, pension, social security, and group life insurance applications and deductions.
- Educate employees on benefit options and support queries and claims promptly.
- Submit complete and accurate training claims to the Namibia Training Authority (NTA).
- Maintain an organised record of supporting documentation, approvals, and attendance registers.
- Follow up on claim statuses, reconcile payments with Finance, and ensure timely reimbursement.
- Maintain updated and accurate employee records in HRIS and payroll platforms.
- Support system audits, troubleshoot issues with IT and vendors, and run system reports for decision-making.
- Contribute to process improvement initiatives relating to HR and payroll systems.
- Coordinate uniform distribution and returns in line with company policy.
- Maintain and update a real-time vacancy and movement tracker for staffing visibility.
- Prepare, compile, and submit required documentation for internal and external audits.
- Identify record gaps and ensure data completeness across payroll and HR files.
- Respond to audit findings and implement corrective actions in collaboration with HR leadership.
PERSONAL
- High level of integrity and confidentiality in handling sensitive payroll and employee data.
- Strong attention to detail and commitment to accuracy.
- Exceptional communication skills with a solutions-oriented approach to problem-solving.
- Must be agile, energetic, and must have a high level of emotional intelligence.
More information can be requested via telephone: +264 61 555 555
Applicants from designated groups are encouraged to apply. | ONLY shortlisted candidates will be contacted