PRODUCT DATA ADMINISTRATOR

Purpose

We are seeking a proactive, detail-oriented, and organised Product Data Administrator to drive product data purity and administrative processes within the procurement department. The successful candidate will be committed to maintaining accurate product information, supporting inventory optimization, ensuring pricing accuracy and promoting standardized process across all branches.

Requirements

• Completed NSSCO/NSSCAS or Grade 12.
• Certificate or diploma in administration or similar qualification.
• Minimum of 1-2 years, experience gained within a similar role will serve as an added advantage.
• Prior experience in a procurement role will serve as an added advantage.
• Strong numerical, analytical, and reporting skills.
• Proficiency in ERP/business management systems and Microsoft Office, with an emphasis on Excel.
• Valid Code B Driver's License.

Key Result Areas

• Process and procedures: Drive processes and policies across all branches to ensure a uniformed approach to administrative functions within the company.
• Data Maintenance / Product Purity: Creation of new product codes across the company, maintain a set standard in product description. Discontinue inactive product codes or as requested by branches and/or procurements specialists. Send complete product listings (T14 list) to suppliers to maintain product purity and pricing as discrepancies are identified.
• Netstock Data Purity and Reporting: Assist Inventory Cost Analyst and Branch Managers to ensure data purity in Netstock is up to standard. Send out daily reports informing Branch managers and procurement specials on out of stocks or potential out of stocks in their branches.
• Discontinue inactive products and maintain Product Account Category (PAC) groups.
• Price Maintenance Administration: Load campaign prices on the system agreed upon by Procurement Specialists, Cost Analyst and Branch Managers. Assist the cost analyst to populate marks up changes in the system received from product owners, procurement specialists and branch managers.

Personal Attributes

• Accuracy and attention to detail is a MUST.
• Results-driven with strong ownership and accountability.
• Strong administrative ability - to work accurately with large volumes of information.
• Excellent communication, solutions orientated, interpersonal, and organizational skills.
• Must be agile, energetic, and must have a high level of emotional intelligence.

Why Join Us

• Be part of a market leader with a strong growth trajectory.
• Opportunity to shape and build sustainable operational systems from the ground up.
• Supportive, team-oriented culture with opportunities for personal and professional development.