Procurement Administrator – Head Office Windhoek branch

Purpose

Pupkewitz Megatech is seeking a detail-driven and persistent Procurement Administrator – Suppliers to join our Procurement team at Head Office in Windhoek. The ideal candidate is who takes ownership of supplier credits and overdue orders until they are resolved, and who lives our Purpose, Vision and Code of Honour every day. Working closely with the Procurement Coordinators, Creditors and branches across Megatech's matrix structure, you will manage supplier credit claims and back orders and keep delivery dates accurate, improving stock visibility, supplier accountability and the recovery of outstanding credits.

Requirements

• Completed NSSCO/NSSCAS or Grade 12.
• NQF Level 6 Diploma or NQF Level 7 Bachelor’s degree in Procurement, Supply Chain Management, Business Administration or Accounting would serve as an advantage.
• Minimum 3 years’ experience in procurement administration role.
• Experience working on an ERP system; Kerridge (K8) would serve as an advantage.
• Proficiency in the Microsoft Office Suite, with good Microsoft Excel skills.
• Experience in the electrical, solar, lighting, hardware or building materials industry would serve as advantage.

Key Result Areas

• Process and communicate supplier credit claims (RFCs) for price variances, incorrect, damaged, short- and over-supplied stock, and customer returns.
• Apply supplier warranty and credit terms and coordinate the return, replacement, repair or destruction of stock.
• Follow up on outstanding supplier credits until recovered and keep the Creditors department updated.
• Maintain an up-to-date supplier claims register with supporting documentation for audit purposes.
• Distribute supplier back-order reports and follow up on overdue orders and outstanding supplier feedback.
• Update expected delivery dates and split-line deliveries on Kerridge (K8) to maintain accurate stock visibility.
• Prepare and circulate the weekly overdue and due-this-week order report.
• Assist Procurement Coordinators with capturing supplier acknowledgements and delivery dates.
• Maintain supplier contact information
• Participate in annual stock takes.

Personal Attributes

• Persistent and tenacious, with the drive to follow every claim and order through to closure.
• High attention to detail and accuracy in documentation and record-keeping.
• Confident, professional communicator, able to hold suppliers accountable while building strong relationships.
• Well organised, able to manage high volumes of claims and deadlines at the same time.
• Integrity and a commitment to be an ambassador of our Code of Honour.

Why Join Us

• Be part of a trusted Namibian brand with exciting growth opportunities.
• Develop your skills in a dynamic retail and technical environment.
• Join a team that values teamwork, innovation, and excellence.
• Make a meaningful contribution to our customers and business success.